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Import/Export Directory and Email Address Book Items

You can write (export) the data in a fax's directory, email address book, or shared folder's address book and store it on a computer. Moreover, you can read (import) the data stored on a computer.

The data exported from this printer can be also imported to other printers.

Important

  • It is necessary to set an administrator password.

  • Do not turn off the power while importing or exporting.

  • Do not print or use other applications while importing or exporting.

Setting Administrator Password

The administrator can be set in the Web browser using the smartphone, tablet or computer.

Display "Remote UI" in the Web browser.

  1. Open Remote UI.

  2. Set password.

Note

Export printer settings

The data in a directory or address book are exported as described below.

  1. Check that printer is turned on.

  2. Open Remote UI and log in.

  3. Select Security.

  4. Select Export printer settings.

  5. Set a password.

    This password will be required to import the data.

    Important

    • When setting the password, the character is limited as follows.

      • Set the password using 4 to 32 characters.

      • Only alphanumeric characters are available.

      • For greater protection, it is recommended to set a password of 8 characters or more, using a mixture of numbers and letters, both upper and lower case.

Important

  • Exported based on the data based on the format of a device setting value information file format (*.dcm).

Import printer settings

The data in a phone book or address book are imported as described below.

  1. Check that printer is turned on.

  2. Open Remote UI and log in.

  3. Select Security.

  4. Select Import printer settings.

  5. Enter the password set when exporting.

    Enter the password set during export operation.

Important

  • Only data in device setting value information file format (*.dcm) can be imported.

  • The data below cannot be imported.

    • Email address of 61 characters or more

    • Email address including characters other than half-width alphanumeric characters

    • Group address including addresses that cannot be imported

    • Host name, of 60 characters or more, in the address book of a shared folder

    • Path name, of 84 characters or more, in the address book of a shared folder

    • Phone number in which characters other than numeric characters, *, #, T, p, P, and SP are used

  • When unsupported characters are contained in the data exported from other printers, the corresponding part is imported in a blank state. The part replaced by the blank during import operation is exported in blank.

  • When data exported from other printers contains unsupported items, the data is imported with the items deleted.

  • Data that does not meet your printer's specifications (address book or password character limits) will not be imported.

  • The data ID or sequence may be changed during import operation.

  • The maximum number of data items that can be imported is as follows:

    • Phone number/email address: 100 (Including group addresses)

    • Address book of shared folder: 10